Executive Assistant

Executive Assistant (MNC)

1 year contract, potential to renew

Come and join us!

Do you wish to work in a world-class organization trying your hands at something you have dreamt of doing?

“FIND YOUR PLACE” by joining our client Johnson & Johnson

Get an opportunity to explore new technology, learn new skills, enjoy the diverse and open culture, engagement and care, flexible working model, career opportunities, competitive salary and bonus, and endless amenities and benefits.

Johnson & Johnson WORKSENSETM (via Randstad Sourceright) is responsible for finding, engaging, and contracting talent for the Johnson & Johnson contingent workforce.

About Johnson & Johnson

Caring for the world, one person at a time has inspired and united the people of Johnson & Johnson for over 130 years. We embrace research and science - bringing innovative ideas, products, and services to advance the health and well-being of people.

As an equal opportunity employer Johnson & Johnson value diversity at their company. They don’t discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Objective

The SEA Executive Administrative Assistant, reporting to the Market Access Head SEA will also be accountable fulfilling her roles and responsibilities as outlined below for the Head of Medical Affairs and the Head of Strategic Marketing & Commercial Excellence.  They will be expected to coordinate and prioritize with limited support from three heads.  It is expected that support travel booking, meeting arrangement support will also be provided to selected members of the three functions on an as per needed basis.  Strong problem-solving skills, ability to anticipate, solution oriented, coordination excellence and willingness to go above and beyond are key attributes for a successful candidate.

Responsibilities

• Provide every aspect of secretarial & administrative support to assigned leaders / teams / functions

• Assist with travel arrangements (including but not limited to: flight and hotel reservations, travel visa and visa letter preparation, car rental / ground transport arrangement)

• Meetings arrangement

• Video and teleconference arrangement

• Expense claims submission and tracking

• Preparation / collation of presentation and meeting materials

• Calendar management

• Shared admin duties

• Coordinate and organize events

• Visitors’ hospitality

• Support the onboarding process for new hires and separation clearance process for leavers

• Coordinate and follow up on PO creation as well as invoices / payment processing

• Support ad-hoc tasks as

•  assigned

Background (qualifications, experience and skill requirements)

·        Degree in any field with at least 5 years of secretarial working experience

·        Able to support multiple bosses with diverse personalities & demands

·        Resourceful with proven ability to multi-task

·        Independent and yet a team player as all of our secretaries are expected to help during company events / when the need arises

Applicants must be fully vaccinated or have a valid exemption in accordance with MOM’s regulations to allow them to enter the workplace. Applicants may be required to share verifiable COVID-19 vaccination documents or proof of a valid exemption at the point of offer. Randstad Pte. Limited and/or the Client reserves the right to withdraw an offer if the applicant fails to provide verifiable COVID-19 vaccination and/or proof of exemption documents.

Interested parties, please apply through this link https://jnj-apac.talent-pool.com/projects OR click on APPLY button.

Alternatively, you can share your CV at joleyn.chin@randstadsourceright.com.sg

EA License: 94C3609

Reg No: R1440247